Whether you are a team leader, or entrepreneur, or manager, one things is for sure- you are under the constant pressure of deadlines. However, there's one key step you can always take to make sure that everything on you plate is handled- delegating. Want to know how? Here's our top 5 tips on how to delegate:
1. Learn to let it go
As a manager, one of the hardest transitions to make is being responsible for just your own work to being responsible for the work of others. Often, we want to do things ourselves in order to avoid having to train others or out of fear that they won't do it correctly. However, as a manager, it;s essential that you learn to let it go and trust your team.
2. Establish a priority system
One great way to determine what to delegate is developing a priority system. This can vary based on expertise, your organization, and the type of task involved, but the general principle remains the same. Keep the highest skilled task on your plate, while those with lower skill requirements can be assigned to others. Delegating with this method can save tons of your time and effort, while not having to waste time training staff members on complicated processes.
3. Know your employee's strengths
When you know what each of your employees are excellent at, you can use this knowledge to optimize the quality of work you receive back on your delegated tasks. Is Carol a great writer? Have her tackle that press release for you! Jane is an excel junkie? Let her create the charts you need for a presentation.
4. Always include instructions
Even if the task seems to be simple, make sure that you include instruction with everything you delegate. Be sure to set a firm deadline as well so that the task doesn't get put on the back burner. Include straightforward instructions with a clear due date will help in avoiding the communication gap, and you can get your task done in the way you want. It's a proactive strategy that both you and your employees will appreciate.
5. Trust, but verify
Once you have delegated the task to your employee, let them take it from there. You delegated to get this item off your plate and no one likes a micromanager. However, make sure you let the employee know that you're free to answer questions and offer support as needed. Then, verify the completed work is up to standard when completed and provide any feedback you have so that the employee knows for the future.
Delegating is not an easy task, but it can be an incredible time-saver for any busy manager. Be sure to follow these tips as you improve your delegating process and it's sure to be a load off your plate in the future!
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